The Commission may monitor any approved institutional change through required progress or monitoring reports or on-site evaluations and shall monitor specific changes.
Campus Evaluation Visit. The Commission will conduct an on-site evaluation visit to a new campus or branch within six months of matriculation of students and initiation of instruction at such campus. The visit shall be conducted by Commission peer reviewers and shall be handled according to the procedure for a focused evaluation.
Additional Location Confirmation Visit. The Commission will conduct an on-site visit of each of the first three additional locations begun by an institution within six months of matriculation of students and initiation of instruction at the additional location. The visit may be conducted by Commission peer reviewers or Commission staff and will be to confirm the accuracy of the information provided to the Commission concerning the quality and oversight of the education at the additional location when it was originally approved by the Commission. Commission site visitors may call for further monitoring of an institution’s additional locations through the Commission’s established monitoring processes. Such recommendations for further monitoring will be reviewed and acted upon by a Commission decision-making body.
Multi-Location Evaluation Visit. The Commission will conduct an on-site visit to additional locations of an institution with multiple off-campus additional locations (more than three such locations) every five years. The visit shall take place to a sample of such locations as defined in Commission procedure. The visit may be scheduled proximate to an on-site evaluation, an Assurance Review, comprehensive evaluation, or Comprehensive Quality Reivew, where appropriate to inform that team's evaluation. The visit may be made by Commission peer reviewers or Commission staff and will be to confirm the continuing effective oversight by the institution of its additional locations. Commission site visitors may call for further monitoring of an institution’s additional locations through the Commission’s established monitoring processes.
If an institution is part of the Notification program for new additional locations, the visit will consider whether the institution continues to meet the requirements for access to the program outlined in the policy and will make a recommendation for the institution’s continued participation in that program. Such recommendations will be reviewed and acted upon by a Commission decision-making body.
Other Monitoring Related to Additional Locations. The Commission will require a Change Visit before extending accreditation to include a new additional location for an institution under Commission sanction, an institution experiencing serious financial problems, or where the Commission has raised questions about the institution’s quality assurance processes in its off-campus operations. The Commission will also monitor institutions experiencing rapid growth of additional locations through either an on-site focused visit or through other forms of monitoring.
Other Monitoring Related to Institutional Change. The Commission reserves the right to initiate monitoring related to any institutional change it has previously approved if it has questions about the quality of that change in its execution or the institution is experiencing rapid growth in some aspect of the institution’s operations related to the approved change.
Cumulative Substantive Changes that Result in a Comprehensive Evaluation. The Commission reserves the right to call for a comprehensive evaluation when changes made or proposed by an institution are so extensive that they call into question whether they fundamentally alter the nature or character of the institution the Commission accredited at the time of the institution’s last comprehensive evaluation. These changes include, but are not limited to, the any or all of the following:
- extensive numbers of new or revised academic programs;
- extensive numbers of new campuses or additional locations;
- significant new populations of students;
- new delivery formats including distance, correspondence, compressed, or other formats;
- frequent significant modifications to corporate or governance structures;
- involvement of the institution in one or more joint ventures, limited partnerships or other arrangements that may affect its academic programs, services, students, or governance structure.
Last Revised: June 2014
First Adopted: November 1999, June 2010
Revision History: November 1999, June 2009, June 2011, June 2012, June 2014
Notes: Policies combined November 2012 – 3.2(c), 3.2(c)1, 3.2(c)2, 3.2(c)3, 3.2(c)4, 3.2(c)5, 3.2(c)6
Policy Number Key
Section INST: Institutional Policies
Chapter F: Maintenance and Monitoring
Part 20: Intermittent Monitoring